JCR COMMITTEE MEETING NOTES

Date: MTW1, Sunday 8 October

Officers’ Reports:

President (Ronit Kanwar)

Introduce all committee

Best experience possible at college

Contact point to improve

Plan to renovate JCR over summer

MCR room

Plans for the year:

Bar

Vice President (Megan Donnet)

Domestic issues

Food

Hall

Laundry

University challenge trials

Election mid-term

Treasurer (Ben Jacobs)

Look after JCR money

Sports budget

Motions funded by Ben

Reimbursement

Welfare (Claire Castle and Adam Bradbury)

Welfare teas and peer support

Junior Deans’ “Bubbles and Cake”

Equal Ops (Savi Chahal)

Role to ensure no one in Keble is discriminated against

Coordinate with all reps

Events in college

Liaise between JCR and college staff

Accommodation (Josh Stimson)

Contact point for accommodation

Liaise with Janet Knight

Run airbed scheme

OUSU Rep (Richard Matousek)

N/A

Freshers’ Week President (Bayo Bello)

Hope everyone involved the week

Events across Michaelmas

If difficulty settling in – contact Adam and Claire

Charities (Callum Coghlan, Sebastian Pippins and Alastair Lane)

JCR has 2 charities

Opt-out policy

Events to run money

Panto, auction, croquet

Promote volunteering opportunity

Nepal trip

Kilimanjaro opportunity

Look out on Noticeboard

Advice on fundraising advice

Working with RAG – Lost and Jailbreak

Early bird tickets now for £15

Dropped off in mystery location and 24 hours to get back to mystery location

Entz (Dom Dootson, Eddie Bains and Harry Donald)

Bop last night

Do not dump rubbish outside

Too busy

Be considerate of others

Another 2 this term

Saturday of 3rd term – Halloween

Pub quiz with Rich Gibbs

Hall swap with another college – Worcester

Election at end of this term

Arts & Pubs (Mila Fitzgerald)

Control of advertising for creative things

Keble Arts Fest

Budget

Tshirt painting

Drawing and drinking

Environment & Ethics (Sofia Karlson)

Promote sustainability in college

Recycling

Careers & Alumni (Emma Biddiscombe)

Information re life after Keble

Page on Keble website

Email tomorrow and Google Form

Student support to go ahead

Academic Affairs and Outreach (Ruha Ahktar)

Outreach and Keble At Large

Email re training sessions this week

Point of contact between students and staff

Alternative to subject reps and staff

International Reps (John Mainland and Niles Breuer)

International and Commonwealth reps

Picnic with international students today

IT Rep (Morgan King)

Responsible for Keble website

Talk to Morgan about IT issues

Online voting for JCR elections

Applications open now

Motions

2.1. Drama Funding

Proposed by: Caitlin Brown

Seconded by: Matt Roberts

1. This JCR notes that £1,800 amount has been spent on Drama funding over the course of this academic year

2. This JCR notes that, for example, the Welfare Budget, at £1,500, is £300 less than this figure

3. This JCR therefore believes it is appropriate to re-evaluate how Drama receives funding to bring it more in line with other JCR budgets whilst noting that Keble’s thriving theatre scene is central to the community of the college

4. This JCR recognises that liaising with production groups takes a lot of time and requires more understanding about drama workings than perhaps the JCR Treasurer is capable of

1. This JCR believes that a new format should enable the JCR to continue to support students both in drama and in other extra-curricular activities for many years to come is necessary

2. This JCR believes that a new format should encourage transparency within the JCR budget and should ensure that those seeking funding for Drama will have budgeted properly in order to secure their bid.

1. Therefore, this JCR proposes to add in a position of Drama Officer to the committee whose role will run from Michaelmas to Michaelmas, to be elected in 2nd week Michaelmas

2. This position can be filled by anyone, however the incoming president of the Martin Esslin Society (Keble's drama society) has an obligation to run for this position in their capacity as president

3. Therefore, this JCR proposes to allocate a fixed budget to Drama of £500, £500 and £700 for Michaelmas, Hilary and Trinity terms respectively.

4. The increase in Trinity term reflects the higher expenses of performing at festivals such as at the Fringe.

5. Each bid secured will be on a pro-rata basis

6. Allocation of this budget will be determined by the JCR Drama Officer with proposals for money being submitted to the Officer by Sunday of 6th week of each term.

7. The Officer will then evaluate the proposals, bearing in mind the fixed budget and then submit their suggested monetary allocations to the JCR committee by Sunday of 7th week.

8. At the JCR meeting which is held on Sunday of 8th week, the report will be submitted by the Drama Officer to the rest of the JCR members to then be voted on.

9. Amendments to the report can only be made with a 2/3 majority at the JCR meeting.

10. This JCR also proposes to add the above to the constitution

Matt

Head of Martin Esslin society

Save everyone time – no need to be go through drama funding each motion

JCR positions need to elected

Anusha

Martin Esslin society president and Drama officer positions run parallel

Amedment

Incoming MS president

YES: 53

NO: 0

ABSTENTION: 6

MOTION PASSES

2.2. Drying Line Funding

This

JCR notes that,

Over the summer the dryers have been made free to stop students drying clothes in there rooms.

Despite the smell of fresh laundry being good for the soul, drying clothes can produce damp that damages the rooms.

In order for Keble student to compete socially with their counterparts at other colleges they need to have clean, dry, wavey garms.

This JCR requests that, the JCR president inquires about getting a drying line on Liddon.

If the first idea is not successful then the JCR president inquires about other ideas, such as drying in bathrooms or finding a room in which it is allowed.

Proposed by: Dom Dootson

Seconded by: Bron Hunter

Dom:

Handbook does not allow clothes drying in rooms

Washing £3 and

MOTION WITHDRAWN

Ronit will ask about drying line

2.3. A Girl In A Car With A Man Drama Funding

This JCR notes that:

A Girl in a car with a man is a play by Rob Evans featuring three different plots, all interlinked by a solitary video of a girl being kidnapped by a man in a car and the character’s responses to this video

The play is being put on in 6th week in the Pilch, and is directed and performed by students.

The production has a strong Keble contingent with Callum Coghlan as co-director, plus auditions are this weekend so there is the possibility for more Keble involvement.

This JCR therefore resolves to:

Give £200 to the funding of this production.

Proposed by: Callum Coghlan

Seconded by: Lucy Miles

Savi:

Does this come out of £500 budget for this term?

Ben:

When do you need money by?

Callum:

Need to pay for rights by end of this week

OUS funding

St Peter’s and Worcester

£1,100 total expenditure

Ben:

Issue to withdraw?

Callum:

Rights are main source of expenditure other than hiring venue

OUS funding comes in later

S Peter’s JCR meeting later in term

Ben:

If take out of £500, undermines new motion

No way for 6th week deadline in Trinity to be met

John Chun

Term you’re applying for

No overlap – budget of next term

Yannis

Money in general pool

Ben:

£24,000 in total from college

Large funding motions

Bike racks - £10,000 from JCR

Breakdown for transparency

John Bryant:

Used for committee funding

Josh:

Potential for only 1 person to be in this play

Dom:

Need to make drama funding proportionate

Claire:

Proportionality is difficult to predict with casting

Savi:

Other colleges?

Callum:

Most other colleges not as supportive of drama

Hoping for £500 from Peters

Alex:

How many plays funded last year?

John:

£1,800 on plays last year

Ronit:

Drama Officer will take over

This debate won’t happen in future

John Chun:

Last play applied in new system

Danger of people chucking in new motions before new

This term goes through old rules – unlikely to be other plays in same situation

YES: 40

NO: 0

ABSTENTION: 12

MOTION PASSED

Elections

3.1. Speaker

Postponed until next week/term

BME Reps

Now running on joint ticket

Robert – 2nd year HPOL

Ope – 1st year Law

Ben

Low number of black students – why and how can we improve it?

Ope:

University issue as a whole

Put off by this when applying

Get truth across to general public

3rd year mentor – Folarin

Mentorship

Robert

Completely agree

BME students don’t have same resources

Coordinate with Keble at Large

Ronit

If given £10,000 – what would you do with this money?

Robert:

Keble at Large has a particular region

Target schools with high proportion of BME students

Bring BME students to Oxford

BME socials and events – sense of community

Workshops with other high achieving universities beyond starting term

Elections on Thursday – only students who identify as BME

Any Other Business

Ronit:

This was not a normal meeting

Open Mic nights and social events

John Cuan:

PS4 and piano

Trying to find with Domestic Bursar

Piano being moved over from MCR

Use security cable to prevent it being stolen in future